GENERAL DATA PROTECTION REGULATION

PRIVACY NOTICE

 

INFORMATION ABOUT THE PROCESSING OF PERSONAL DATA IN COMPLIANCE WITH ART. 13 AND 14 GENERAL DATA PROTECTION REGULATION (GDPR)

The protection of your personal data and privacy is important to us. Therefore, we would like to provide you with the information on how we handle your personal data, in particular about the purposes of the processing, to whom we transfer such data and about your corresponding rights under the applicable data protection regime. Any reference to data in this privacy notice is a reference to personal data relating to you. Personal data are any information which allows your identification, either directly or indirectly.

PLEASE READ THE FOLLOWING INFORMATION CAREFULLY.

1. WHO IS RESPONSIBLE FOR THE PROCESSING?

The following companies are responsible for the processing of your data:

SJT TRIVENT BT

Etele út 59-61 

H-1119 Budapest, Hungary 

Tel./Fax: +36 1 371 1333 

Email: publishing@trivent-publishing.eu 

The company has not appointed a data protection officer.

SC SJT TRIVENT SRL

Str. Al. Gavra 6

310091 Arad, Romania

Tel.: +40 740 038 984

Email: publishing@trivent-publishing.eu 

The company has not appointed a data protection officer.

2. WHICH TYPES OF DATA DO WE PROCESS AND FROM WHICH SOURCES HAVE WE OBTAINED THESE DATA

2.1. We process personal data which we have lawfully obtained based on your consent when registering on our website or which you have provided to us in the course of our business relationship (e.g. to comply with an order/performance of contracts or a legal obligation or based on your consent). 

2.2. Personal data include in particular your personal details (name, address, contact details etc.), master contract data (contractual relationship, interests in a specific product or contract), customer history, invoicing and bank details, results of processing generated by us as well as any data to comply with legal and regulatory requirements.

3. FOR WHICH PURPOSES AND ON WHICH LEGAL BASIS DO WE PROCESS YOUR PERSONAL DATA?

We process your personal data in accordance with applicable data protection law (GDPR and the Data Protection Act (DSG) in the respective applicable version).

3.1. CONTRACTUAL PURPOSES

We use the data provided first and foremost for the communication related to our business relationship and with the purpose of ensuring our common business aim (purchase of content (books), publication of books, journals, articles, book chapters, organization of conferences and proceedings publication, etc.).

Data = first name and surname, e-mail-address

Purpose = ensuring our common business aim

Legal basis = consent

3.2. NEWSLETTER

We only use the data provided for the electronic distribution of a newsletter to which you have subscribed. We use the e-mail address provided to us in order to be able to send you the relevant newsletter. However, you are entitled to withdraw your consent to the processing of your personal data in connection with communications via newsletters at any time. To withdraw your consent, you can simply make use of the option to unsubscribe included in each newsletter or via e-mail to publishing@trivent-publishing.eu.

Data = first name and surname, e-mail-address

Purpose = providing information about products, services and events

Legal basis = consent

3.3. ADVERTISING

When contacting you we may also request your consent to use data provided by you to advertise Trivent products (e.g. in connection with marketing communication). 

Data = title/academic title, first name and surname, address, e-mail address, telephone number

Purpose = providing information about products, services and events

Legal basis = legitimate interest

3.4. DIRECT MARKETING

We use your personal data, which you have provided to use in the course of our contractual relationship, in connection with own marketing purposes for direct marketing of our own products and services. Thus, you receive offers and information about our products via mail.

Data = title/academic title, first name and surname, address, e-mail address, telephone number

Purpose =  providing information about products, services and events of Trivent

Legal basis = legitimate interest

You have the right to object to the processing pursuant to Art. 21 para 1 GDPR to the extent the processing is based on a legitimate interest. We refer to the specific information provided at the end of this privacy notice in this regard (“What rights do you have?”).

3.5. ACCOUNTING AND LOGISTICS

For the management of our internal accounting and the required logistics we may have to process certain personal information relating to you/your company to perform our contractual relationship with you.

Data = contact person of customer and supplier

(name, contact details, function, power of representation, processed business transaction, correspondence language) interested parties (name, contact details, function) 

Purpose = providing information about products, services and events of Trivent

Legal basis = performance of a contract, legal obligation

3.5. JOB APPLICATIONS

We process your personal data to manage job applications. This includes on the one hand the processing of the specific application as well as keeping such application for future consideration and to inform you if a suitable position becomes available. The below data are stored if provided by the applicant. This depends on the specific application.

(Categories of) data = name, data of birth, address, CV, photo

Purpose = processing of the application and keeping such application for future consideration

Legal basis = performance of a (preliminary) contract, legitimate interest

3.6. CONFERENCES

If you have participated or participate in conferences organized by Trivent, we store your personal data to organise future similar conferences. 

(Categories of) data = name and contact details, project related data, evaluations

Purpose = processing of the application and keeping such application for future consideration

Legal basis = performance of a contract, consent

4. WHO RECEIVES YOUR DATA?

Only employees within Trivent receive your data, if and to the extent they require such data for the processing of the respective purposes. Furthermore, we disclose your data to processors instructed by us (IT-service providers, print services providers, marketing etc) to the extent they require such data to perform the respective services. All processors have been carefully selected and ensure by means of appropriate technical and organisation measures that the processing of your data complies with data projection requirements and that your corresponding rights are safeguarded. In particular, processors are not allowed to process your personal data for their own purposes. 

We note in connection with a disclosure of data to any other third parties (e.g. affiliated companies), that such disclosure will only take place based on a valid legal basis and for purposed specified in advance.

5. UPDATES

Any updates of your personal data are primarily based on your direct feedback, respectively your notification of any changes. However, we may also update your personal data based on information provided by third parties (e.g. affiliated companies).

6. HOW LONG DO WE STORE YOUR DATA?

6.1. We process your personal data, to the extent required, for the duration of our business relationship (initiation, management and termination of a contract).

6.2. In general, your data will be erased upon complete performance of the contract, withdrawal of your consent or your following your objection to the processing unless the storage is required to comply with a legal obligation or for the establishment, exercise or defence of legal claims. A further processing takes only place if you have given your express consent for the further use of your data or if we have reserved the right of further processing. Such further processing must also comply with applicable law.

6.3. Your data may be anonymised rather than erased. In this case all personal identifiers are irrevocably removed. Thus, the obligation to erase data pursuant to data protection law does not apply. In this case it is no longer possible to identify you as a data subject.

7. WHAT RIGHTS DO YOU HAVE?

7.1. In general, you have the right of access, to rectification, erasure, restriction of processing, data portability and to object. Please contact us if you want to exercise any of your rights.

Right of access: You can request us to confirm whether we process any of your personal data. If this is the case, you can exercise your right of access to these personal data and the information pursuant to Art 15 para 1 GDPR (e.g. purposes of processing, categories of personal data).

Right to rectification: You can request us to rectify any incorrect personal data.

Right to erasure: You can request erasure of your personal data, for example if 

(a) the data are no longer required for the purposes for which they have been collected or processed in another way or

(b) the data are unlawfully processed or

(c) you withdraw your consent if the processing was based on your consent.

You are not entitled to request erasure if any of the exemptions of Art 17 para 3 GDPR applies, for example if the processing is required to comply with a legal obligation under EU, Hungarian or Romanian law (e.g. statutory retention requirements) or for the establishment, exercise or defence of legal claims.

Restriction of processing: You can request the restriction of the processing, if 

(a) you contest the accuracy of the personal data, for a period enabling us to verify the accuracy of the personal data,

(b) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;

(c) we no longer need the personal data for the purposes of the processing, but you require such data for the establishment, exercise or defence of legal claims; or

(d) you have objected to the processing pursuant to Article 21 para 1 GDPR pending the verification whether our legitimate grounds override yours (in this regard see the following).

Right to object: You can object to the processing of your personal data pursuant to Art 21 para 2 GDPR if we process such data

(a) to safeguard our legitimate interest. We will not process your personal data in the case of your overriding data protection interest. 

(b) for the purposes of direct marketing. You can object to direct marketing at any time without giving reasons. 

Right to data portability: You can request to be provided with the data, which you have provided to us, in a structured, commonly used and machine-readable format, if we process these data based on a consent given by you, which can be withdrawn, or for the performance of a contract and such processing is carried out by automated means. You can transfer such data to another controller. To the extent technically possible, you can also request the direct transfer from one controller to another.

7.2. Should you believe that the processing of your data is unlawful or your data protection rights are infringed in any other way, you can lodge a complaint with the supervisory authority. The Hungarian National Authority for Data Protection and Freedom of Information is the competent authority in Hungary.

The Hungarian National Authority for Data Protection and Freedom of Information (Nemzeti Adatvédelmi és Információszabadság Hatóság)

H-1125 Budapest, Szilágyi Erzsébet fasor 22/C.

Telefon: +36 -1-391-1400

Fax: +36-1-391-1410

E-mail: privacy@naih.hu 

8. ARE YOU REQUIRED TO PROVIDE DATA?

You only have to provide personal data in the course of the contractual relationship, which is required for the establishment and performance of the relationship or if we are required by law to collect such data. Furthermore, you have to notify us of any changes of your personal data. If such data are not provided, we will in general not be able to enter into the contract, perform the order or will no longer be able to perform an existing contract and will consequently have to terminate such contract.

9. ARE MY DATA USED FOR AUTOMATED INDIVIDUAL DECISION-MAKING INCLUDING PROFILING?

We do not use automated decision-making as set out in Art 22 GDPR.

USE OF COOKIES

1. WE USE COOKIES

1.1. A cookie is a small data file saved on your device and stores data as for example personal browser settings. This data file is created and sent to you by the web server, to which you have connected via your web browser. In general, we use cookies to analyse the interest in, as well as to improve the usability of, our websites. You can access our websites also without using cookies. However, if you want to fully use our websites, respectively use our websites in the optimal way, you should accept cookies enabling the use of certain functions, respectively to enjoy the best user experience. Cookies do not cause any damage to your computer, nor do they contain any viruses.

1.2. The majority of the cookies used by us are so called “session cookies”. These are automatically deleted once you have closed our website and are not saved permanently on your device. Other cookies are saved on your device until deleted by you (permanent cookies). These cookies enable us to recognise your browser when you access our website again.

1.3. To the extent your browser settings accept cookies, you consent to the use of these cookies when you access our website. However, you can change your browser settings, so that you are informed of any cookies and that you can accept cookies on a case by case basis, reject cookies in specific circumstances or in general or to activate the automatic deletion of cookies when you close your browser. Deactivation of cookies can limit the functionality of this website.

2. THIRD PARTY COOKIES

2.1. Certain third party service providers place permanent cookies on your device to monitor in particular user preferences and to personalise offers (including advertisements). We are not able to control cookies of third party providers. Thus, we recommend reviewing the respective websites of third party providers to confirm which cookies are used and how these can be managed.

3. GOOGLE MAPS

We use Google Maps to display maps and locations. Google Maps may place cookies on your device, if you use such maps on our website, which have been embedded by Google Maps. The interactive Google Maps functions might not be available if you reject cookies. As a consequence, you might not be able to view maps that have been embedded on our website.